National Position Vacancy Notice
Job Description
Job title: Regional Finance Officer
Unit/dept/delegation: Danish Red Cross/East Africa Regional Office
Reports to: Danish Red Cross Head of Region (HoR) Grade: 6
Purpose
The Regional Finance Officer position in Danish Red Cross (DRC) forms part of the East Africa
Regional Office.
The Finance Officer supports the National Societies covered by the Regional Office in ensuring effective and timely financial management in general and of DRC supported programmes in particular.
The Finance Officer also assists the HoR in ensuring effective and timely financial management of the Regional Office expenses with regards to budgeting, reporting and liabilities.
Duties applicable to all staff
Actively work towards the achievement of the Federation's and DRC goals.
Abide by and work in accordance with the Red Cross Red Crescent principles.
Perform any other work related duties and responsibilities that may be assigned by the line manager.
Key Responsibilities
Regional Office / Programme Financial Management
Ensure timely monthly reporting of Regional Office Accounts
Plan and organise annual audits of Regional Office Accounts
With HOR prepare and maintain allocation key for shared costs
Booking of all entries into the DRC accounting system
Manage cash flow to Regional Office
Prepare and / or provide input to financial overviews to Head of Region (HoR)
Ensure high standard of financial reports from Regional Office
Ensure correct posting of transactions booked on programmes
Follow up RO budget and time registration
Follow up grants allocated to the region
Co-ordinate with DRC Controller re. creation of Grants projects in AX09, prorate or itemized
Prepare and periodically update grant income and expenditure budget for the overall programmes in the region
Support to HoR/DRC Delegates
Ensure transfer and accounting of Delegates working advances
Advice on and support the preparation of appropriate and timely financial reporting as well as the auditing of the DRC supported programmes in accordance with agreed contracts with partners
Assist Delegates and other staff on financial issues
Advise HoR on all matters related to programme and RO finances and constantly maintain an overview of the regional finance situation
National Society
Coordinate and assist country offices/National Societies in preparing annual programme budgets and financial reports to the back donors e.g. Europe Aid, Echo, Dipecho, Danida etc. and ensure that the donor specific guidelines are adhered to
Control and monitoring of programme budgets and expenditures and ensure compliance with donor and DRC requirements
Ensure consolidated Financial Program Reports to Danish Red Cross
Support development of (and adjustments to) contracts and agreements, activity plans and financial reports and budgets
Undertake quality control of cash requests and quarterly financial statements submitted by partners through the responsible delegates and other staff
Process the payment of cash requests from National Societies in the DRC payment system
Coordinate in collaboration with the NS partners yearly financial and performance audits for programmes in the region, including tender process for local auditors, instruct these and ensure that guidelines are followed
Administrative Responsibilities
Ensure that Regional Office and Delegate’s administrative procedures and policies are in line with Danish Red Cross’ policies and procedures
Maintain administrative procedures in the Regional Office, including financial filing system
Ensure that support is provided to DRC Delegates and other staff/visitors on administrative issues, including visas and residence permit, ticket and accommodation etc.
Responsible for procurement of office consumables for Regional Office
Responsible for safety and maintenance of office equipment, vehicles etc. and maintain a fixed assets inventory list for the Regional Office
Responsible for IT management
Stay informed of Government rules and regulations relating to financial management and administration in country
Stay informed of newest DRC guidelines on financial matters, PPM, procurement and delegates
General Support
Ensure implementation at the Regional Office of financial administration procedures
Support to Delegates on financial administration procedures
Contribute to efficient communication and coordination between DRC Head Quarters, the Regional Office, Delegates and National Societies on financial matters
Advice partners on their financial and administrative systems and procedures
Support finance development of NSs partner in the region
Regular monitoring visits to programme countries, including visits to partners Financial Departments
Data processing into AX09 for the reports received from DRC country office/national societies and reporting
Registration of regional and local grants and Issuance of cash pledges to IFRC and ICRC
Additionally
The Regional Finance Officer will participate in relevant internal meetings, development forums, workshops, courses etc. on the request of the HoR
The Regional Finance officer will visit national Societies covered by the Regional Office
Required Qualifications
Education
University Degree in Financial Management, Accounting, Business Administration, Commerce, or any other relevant fields
Experience
Three years or more experience in audits, financial management and reporting, budgeting and accounting
Experience in working for a humanitarian organization, e.g. the Red Cross and Red Crescent Movement
Experience in writing Narrative and Financial reports
Knowledge & Competencies
Technical knowledge and experience in developing, monitoring and supervision of activity plans, budgets and financial management
Establishment and enforcement of sound internal controls
Good knowledge of donor requirements an advantage
Languages
Fluency in written and spoken English
Skills
Excellent reporting skills
Excellent communication skills
Strong computer skills (Microsoft Office Package) and user knowledge of financial accounting systems
Character Qualities
Ability to work in a team
Flexible and adaptable to changing working conditions
High degree of integrity and discretion in personal conduct
Self-motivated, with good judgement and initiative
Able to prioritize tasks and meet deadlines
Good interpersonal skills
Sensitivity to diversity
Good level of attention to detail
How to Apply
Interested applicants should submit a CV and a one-page cover letter outlining their motivation and suitability for the above position by email to hr.eastafrica@ifrc.org by 17th June, 2012.
Due to the large volume of applications received, kindly note that:
Only e-mail applications sent before the deadline will be accepted
Only short listed candidates will be contacted
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